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One accurate employee record for every HR process.

Bring personal data, employment dates, documents, leave entitlement, work patterns and access permissions together—without maintaining separate spreadsheets.

Faster employee administration Fewer missing records Controlled access by role

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Employee & File Database software screen

Why this module matters

Make the process easier to run—and harder to get wrong.

BizCloud turns company rules into a consistent operating workflow, while keeping authorised people in control of exceptions.

Single source of truth

Keep employment information, dates, files and rules together so HR works from the same record.

Employee self-service

Let employees maintain authorised personal details while HR retains control of protected fields.

Document compliance

Define mandatory certificates and forms by employee type, then see what is still missing.

Feature deep dives

Explore the workflows behind the module.

Open a focused page for detailed controls, process steps and the exact product screens used for each capability.

Module-specific pages

Employee & File Database feature

Employee Records & Employment Lifecycle

Keep complete employee information and every important employment date in one searchable record.

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Employee & File Database feature

Employee Documents & Compliance Files

Define required documents by employee type and see whether certificates or forms are still missing.

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Employee & File Database feature

Employee Groups, Entitlements & Permissions

Apply rules and permissions across employees by geography, function, type or another operating group.

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Comprehensive capabilities

More control without more manual work.

Create one dependable employee record for personal data, employment dates, documents, leave entitlement, work patterns and access permissions.

Searchable employee directory with branch, status, work pattern and approval-set filters.

Comprehensive profiles for hire, contract, confirmation, resignation and other employment dates.

Employee self-service editing for authorised personal information, reducing HR data-entry work.

Employee-type rules that automatically assign leave entitlement and relevant conditions to new hires.

Mandatory document checklists by employee type for certificates, forms and compliance records.

Employee groups for bulk administration by geography, department, function or any operating structure.

Employee file uploads for certificates and supporting records, with Google Drive links where external storage is preferred.

Scheduled birthday reminders and dashboard widgets, including email notifications to administrators.

Group-based permissions so every role sees only the functions and records it is allowed to use.

Real product screens

See what your team will actually use.

These are current BizCloud software screens corresponding to the capabilities described above—not concept illustrations.

Employee & File Database: Employee list — **Employee list**Find and manage employees with practical HR filters.

Comprehensive employee profileMaintain employment, contact and organisational information in one record.

Employee & File Database: Employee self-service details — **Employee self-service details**Let employees maintain authorised personal information.

Employee & File Database: Required employee documents — **Required employee documents**Track mandatory certificates and forms by employee type.

Employee & File Database: Employee groups — **Employee groups**Organise and update employees by branch, geography or function.

Employee & File Database: Birthday dashboard widget — **Birthday dashboard widget**Keep upcoming employee birthdays visible to administrators.

Employee & File Database: Scheduled reminders — **Scheduled reminders**Choose when and how employee reminders are sent.

Employee & File Database: Birthday reminder email — **Birthday reminder email**Notify administrators automatically without relying on manual checks.

Employee & File Database: Employment dates and entitlement — **Employment dates and entitlement**Keep entitlement-related dates beside the employee record.

Employee & File Database: Google Drive storage link — **Google Drive storage link**Connect external document storage to the company record.

Expand when it makes sense

Use Employee & File Database on its own—or connect the next module later.

You keep the flexibility to subscribe based on the processes and budget that matter now.

e-Leave Attendance Corporate Management